ASSOCIATION RULES

ASSOCIATION RULES

OWNERS’ ASSOCIATION RULES [CORRECT 2020]

 
1. Title
 
The full title of the Association shall be “The RYA National Merlin Rocket Restricted Class Owners’ Association”. For convenience, in referring to the Association, a short title Merlin Rocket Owners’ Association (MROA)may be used.
 
2. Objects
 
The objects of the Association are to further the interests of the above-mentioned Class and to govern the affairs of the Class subject to the jurisdiction of the RYA Council.
 
3. Membership
 
There are three classes of Membership, namely Full Members, Associate Members and Honorary Life Members.
 
(i) Full Membership of the Association shall be open to any owner or part owner of a boat in the Class, upon payment of the prescribed subscription.
 
(ii)
 
(a) Each Full Member shall be entitled to one vote at a General Meeting, or in a postal ballot.
 
(b) A maximum of two Full Members are eligble to vote per boat.
 
(c) A Full Member is eligible to one vote only, irrespective of the number of boats owned.
 
(d) A vote is defined as: a formal expression of preference for a formal resolution by a Full Member.
 
(e) A ballot is defined as: a choice by the Membership by counting the number of votes in favour of each formal resolution.
 
(f) A ballot at a meeting shall be restricted to the Full Members present at the time of the ballot.
 
(g) A poll is a secret vote in a ballot.
 
(iii) Associate Membership of the Association shall be open to any person interested in the affairs of the Merlin Rocket Class, upon payment of the prescribed subscription.
 
(iv) Associate Members shall not be entitled to vote at a General Meeting or to participate in a postal ballot.
 
(v) Ho Honorary Life Membership may be recommended by the Committee at its discretion for confirmation at the Annual General Meeting to a Full Member or Associate Member in recognition of exceptional service to the Association.
 
(vi) Honorary Life Members shall retain all rights of a Full Member.
 
4. Management
 
(i) The affairs of the Association shall be managed by a Committee all to be Members of the Association. The Committee shall have the power to co-opt additional Full Members, Associate Members or Honorary Life Members as required who may be technical advisers or representatives of areas where there are a substantial number of registered owners or recognised groups not otherwise represented. The Committee shall have power to fill vacancies occurring among the Officers during the year.
 
(ii) Members of the committee elected at the AGM may serve for a period of three years before standing for re-election. At their first meeting after each AGM the committee shall elect one of their members to act as chairman and one of their members to act as vice chairman during the ensuing year. No member may serve as chairman for more than two years consecutively.
 
(iii) The Annual General Meeting shall elect the Honorary Secretary who shall keep correct Minutes, etc., of all Committee and General Meetings; and shall be responsible for communicating the decisions of the Committee to Members and others, in such terms as the Committee may prescribe and may elect the Honorary Membership Secretary who shall assist the Honorary Secretary in matters concerned with Membership and subscriptions.
 
(iv) The Annual General Meeting shall elect the Honorary Treasurer who shall have charge of the funds of the Association, making such disbursements as the Committee require. He shall keep an accurate record of the Association’s financial affairs. He shall arrange for the preparation of the annual accounts, have them audited and lay them before the Members at the AGM for approval.
 
(v) The Annual General Meeting shall elect the Honorary Keeper of Records who shall maintain an accurate Register of Owners and their boats.
 
5. Principal Events
 
(i) The Committee shall arrange the Annual Championship of the Class. The results shall be calculated in accordance with current RYA recommendations.
 
(ii) All matters pertaining to the Championship shall be settled by the Committee in consultation with the sponsoring Club or Clubs.
 
(iii) The Committee shall arrange an annual competition for the SILVER TILLER, INLAND CHAMPIONSHIP, TOPMAST TEAM TROPHY and VINTAGE WING upon such conditions as they may decide.
 
6. Conduct of Meetings

(i)
 
(a) The Annual General Meeting of the Association shall be held each year at a venue, time and date to be decided by the Committee. Notice of the AGM shall be published at least 90 days before the event.
 
(b) Force Majeure: In the event that such AGM does not take place, the Honorary Secretary shall call an Extraordinary General Meeting during the same calendar year as that in which the AGM should have been held.
 
(c) If, for any reason, it is not possible to complete all the business of any meeting, the meeting may be reconvened at a later time or date. Notice of the postponement should be notified to Members, as far as practicable, by an appropriate method to be determined by the Committee. The time and date of the reconvened meeting shall be selected, after consultation at the meeting, by the Chairman, or in the absence of the Chairman, the Honorary Secretary.
 
(ii) Annual General Meetings and Extraordinary General Meetings may be convened by the Committee.
 
(iii) An Extraordinary General Meeting shall be called by the Chairman or Honorary Secretary upon receipt by the Hon. Secretary of a request in writing signed by not fewer than 50 Full Members of the Association.
 
(iv)
 
(a) Every resolution to be moved at Annual General Meetings shall be signed by a Proposer and Seconder(who shall both be Full Members) and served upon the Honorary Secretary at least 63 days (exclusive of the day on which it is served or deemed to be served) before the date of the meeting at which such resolution is to be moved.
 
(b) The Honorary Secretary shall serve notice and agenda of Committee Meetings at least 10 days and of General Meetings at least 14 days (in both cases exclusive of the day on which it is served or deemed to be served and of the day for which it is given) before the relative meeting.
 
(c) The Chairman shall have the discretion to accept amendments to a resolution that do not significantly affect the spirit and intent of any formal resolution admitted to any meeting. The exact wording and clear indication of the amendment shall be balloted at the meeting prior to a ballot on the amended resolution
 
(v) At any Meeting decision shall be by a majority vote, except that at Annual or Extraordinary General Meetings, alterations to these Rules or to the Measurement and Construction Rules shall only be made:
 
(a) after due notice has been given in accordance with rule 6 (iv) and
 
(b) provided at least 40 Full Members are present and
 
(c) provided that the vote in favour consists of not less than three-quarters of the Full Members present.
 
(vi) At any Meeting the Chairman shall have a casting vote.
 
(vii) At any Meeting voting shall be by a show of hands unless a poll:
 
(a) is demanded by no fewer than one quarter of the Full Members present, or
 
(b) is ordered by the Chairman of the Meeting.
 
(viii)
 
(a) At Annual General and/or Extraordinary General Meetings 25 shall form a quorum.
 
(b) At Meetings of the Committee 5 shall form a quorum.

7. Authority of Members
 
All actions and decisions of the Committee and of any Officers of the Association shall be subject to any directive which may be given by the Full Members of the Association at the Annual General Meeting.
 
8. Subscription
 
The Annual Subscription payable by the Full Members and Associate Members and the date on which it should be payable shall be fixed by the Annual General Meeting.
 
The subscriptions due shall be £25.00 for Full Members and £15.00 for Associate Members.
 
The Subscriptions will cover the period of the calendar year and should be made payable to the Merlin Rocket Owners’ Association (MROA)and sent to the Hon. Membership Secretary whose name and address is listed at the front of this Year Book.
 
9. Accounts
A copy of the Accounts of the Association will be sent to any Member, on request to the Hon. Treasurer.


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