This policy explains when and why we collect personal information about our members, their parents or guardians and instructors, how we use it and how we keep it secure and your rights in relation to it.
We may collect, use and store your personal data, as described in this Data Processing Policy and as described when we collect data from you.
We reserve the right to amend this Data Processing Policy from time to time without prior notice. You are advised to check our website https://www.merlinrocket.co.uk/regularly for any amendments (but amendments will not be made retrospectively).
We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
Who are we?
We are the MERLIN ROCKET OWNERS ASSOCIATION. We can be contacted at [email protected]
What information we collect and why.
Type of Information
Legal basis of processing
Member's name, boat name and sail number,
Managing the Member’s
membership of the Class.
Creating and managing the
Club's Membership Directory.
Managing the Class’s register and history.
Performing the Class contract with the Member.
For the purposes of our legitimate interests in operating the Class.
Consent. We will seek the Member’s and parent or guardian consent on their membership application form and each membership renewal form. The Member and/or parent or guardian
may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the
Photos and videos of
members and their boats.
Putting on the Class website and social media pages and using in press releases.
Consent. We will seek the Member’s and/or parents or guardians consent on their membership application
form and each membership renewal form and the Member or their parent or guardian may withdraw their consent at any time by contacting us by e-mail or letter.
How we protect your personal data
We will not transfer your personal data outside the European Economic Area (EEA) without your consent.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
For any payments which we take from you online we will use a recognised online secure payment system.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.
We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to print newsletters and send you mailings). However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes.
How long do we keep your information?
We will hold your personal data on our systems for as long as you are a member of the Class and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
We securely destroy all financial information once we have used it and no longer need it.
You have rights under the GDPR:
to access your personal data
to be provided with information about how your personal data is processed
to have your personal data corrected
to have your personal data erased in certain circumstances
to object to or restrict how your personal data is processed
to have your personal data transferred to yourself or to another business in certain
You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner's Office
Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our Class Secretary at [email protected]